Job Purpose:

The VP of Finance & Administration position is accountable for the administrative, financial, and risk management operations of the company. Areas of focus include the development and continuous improvement of a financial and operational strategy, metrics tied to that strategy, and control systems designed to preserve company assets and report accurate financial results.

Key Accountabilities:

Financial Planning

  • Support and direct strategic initiatives to maximize business / shareholder value
  • Monitor and direct the implementation of strategic business plans and annual budget plans
  • Develop financial and tax strategies
  • Manage the operational and capital budgeting processes
  • Develop KPI’s that support the company's strategic direction and guide the management team to execute the business plan

Financial / Legal / IT Operations

  • Compile and issue monthly and annual financial statements
  • Support executive team and board of directors with timely, accurate, relevant financial data and analysis
  • Participate in key decisions as a member of the executive team
  • Maintain collaborative relations with all members of the management team
  • Lead and manage the accounting, human resources, IT, legal, tax, and treasury departments
  • Primary contact for third-party vendors in banking, legal services, accounting, insurance, and IT
  • Oversee the company's transaction processing systems
  • Manage all third-party providers for: tax accounting, legal services, insurance, 401K plans, other outsourced activities
  • Oversee employee benefit plans
  • Review and approve all IT systems investments and service contracts; support and direct for all IT system acquisition and implementation projects
  • Supervise due diligence and participate in negotiations related to any mergers and acquisitions

Risk Management

  • Maintain appropriate insurance coverage
  • Manage any asserted or unasserted claims
  • Monitor all open legal issues involving the company and coordinate with legal counsel relating to financial and corporate governance compliance and risk assessment matters
  • Implement and monitor reliable internal control systems
  • Ensure that record keeping meets the requirements of auditors and government agencies
  • Maintain relations with external auditors and investigate any findings and recommendations

Legal Compliance

  • Ensure compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting

    Critical Partnerships:

    • Executive team and board of directors: Collaborative operating relationships to ensure sharing of meaningful information and sound decision making
    • Management team and staff: Collaborative operating relationships to ensure sharing of meaningful information and sound decision making
    • Financial institutions: Depository and lending relationships
    • CPA firm and other financial consultants: Third-party financial reporting, tax compliance, and financial consulting
    • Legal counsel: Maintenance of corporate books and records, trademark and patent registrations and compliance; manage and advise on legal claims, contracts and agreements, other legal matters
    • Insurance agency: Assessing coverages, limits, and costs of insurance policies; managing submitted claims
    • Employee benefits administrators: Collaborate in assessing features and costs of group benefit plans
    • Network administrators and IT consultants: Assess IT needs and propose relevant / effective solutions for maintaining system integrity and high level of server and internet functionality.



      • Strategic thinker / effective problem solver
      • Strong leadership and organizational skills
      • Effective oral and written communication
      • Effective interpersonal skills
      • Ability to interpret and clearly translate complex financial data into effective / business relevant / understandable operating plans and management guidance


      • Knowledge of corporate financial practices and requirements (GAAP, state/federal/local tax compliance, cash flow projections, bank reporting)
      • Knowledge of risk management practices
      • Knowledge of data analysis and forecasting methods
      • Proficient use of MS Office and financial management software applications


      • Financial management and business acumen
      • Clear, effective communication skills
      • Ethical conduct
      • Servant leadership
      • Performance management
      • Personal effectiveness and accountability
      • Problem solving and analytic skills
      • Strategic thinking


        • Broad understanding of business operations
        • Generally Accepted Accounting Principles
        • Local, state and federal tax reporting requirements
        • General office software, particularly the Microsoft Office Suite
        • ERP, shop floor control, warehouse management, budget, and cloud storage software systems

        Personal Attributes:

        • Strong interpersonal skills
        • Ability to communicate and manage at all levels of the company as well as with external vendors and customers
        • Strong problem solving and creative skills
        • Data driven decision maker with the ability to exercise sound judgment
        • High level of integrity and dependability with a strong sense of urgency and results-orientation
        • Empathetic leader / manager / coach

        Education / Qualifications:

        • Bachelor’s degree in accounting or business administration or related area
        • Certified Public Accountant or Certified Management Accountant designations preferred


          • GEAR AID HQ, Bellingham, WA 

          If you have any questions about this job opportunity, please contact